This position is a full-time exempt position that reports directly to the Associate Vice President for Finance and Controller.  Supervise the College’s purchasing and procurement operations. 


Oversee the Grant and Contracting operations of the College. 
Provide services including grant and contract oversight, restricted fund accounting and contract review.  Supervise the procurement operations of the College and establish policies and procedures with regards to vendor relations and College purchasing operations.

Administer grants, gifts and contracts.  This includes:

  • Accounting for all private and governmental grants and contracts.  It requires an understanding of federal regulations governing federal grants funds (A-21 and A110), particularly for the Department of Education, National Science Foundation, National Institutes of Health, and other federal agencies and stipulations in other grant agreements which require special handling.
  • Review of expenses at a Purchase Order level as well as the monthly allocation and monitoring of expenditures for appropriateness and reasonableness, preparing applicable entries, producing special monthly reports for principal investigators and the Academic Dean.
  • Implementation of policies and procedures as defined by federal regulations.
  • Ensures that all grant programs, financial reports and drawdown requests are completed on-time.  Monitor and communicate other reporting requirement timelines; coordinate the submission of scientific reports to ensure reporting requirements are met.
  • Review and monitor sponsor requirements; communicate relevant information to the Academic Dean, Grants Office, and Business Office.
  • Assist the Coordinator of Research & Sponsored Programs with grant proposal submissions and compliance.  This includes assisting with the creation of budget and justification, ensuring that compliance requirements are addressed and met (for instance, appropriate IACUC or IRB approval has been received in support of the proposed research), providing other required financial / institutional information, and submitting the proposal electronically (when necessary) .
  • Meet with faculty to discuss administration of the grant, grant activity, time and effort, budgets and budget adjustments, and other needs as necessary.
  • Coordinate the submission of Course Release Requests and Summer Stipend Requests for faculty/staff supported by external sponsored projects.
  • Calculate and assist in the negotiation of the College’s indirect cost rate and benefits rate.
  • In line with the federal guidelines, maintain a detailed inventory of capital assets purchased with federal funds; tag and inventory all federal capital equipment purchases.
  • Ensure that proper documentation for major purchases is maintained; develop and document procurement policies.
  • Complete and process Time and Effort reports for all grant recipients.
  • Assist the Associate Vice President of Finance and Controller to work with the auditors in completion of the annual A133 audit for federal research and development grants.

Grant budgeting: Assist faculty with the development of grant budgets.  Prepare and import budgets into the general ledger.  Review and monitor actual versus budget activity.  Discuss activity and variances with Principal Investigator as well as Academic Dean, Grants Office, and Controller when applicable.  Modify grant budgets as needed.

Complete monthly Restricted Balances Report and maintain on-line restricted fund reporting access.  Provide monthly summary of all government and private grant balances and private gifts to Vice Presidents of Academic Affairs, College Relations, and Finance and Administration.  Communicate and research any outstanding issues regarding restricted funds.

Summer Housing and Stipends supported by restricted funds.  Contact externally funded faculty to determine proposed summer research efforts, summer participants, stipend levels, housing, and other related expenses; as well as funding for same; provide these data to the Dean’s Office and Associate Controller Accounting.  Assist faculty with the completion and submission of required forms; coordinate the internal review and approval process; provide documentation to Payroll, Human Resources, and central grant files.

Act as the College’s Contracting Officer.  Review all contracts above the threshold of $2,500.  Review contracts for financial requirements, insurance needs, risk management issues and other matters of concern to the College.  Maintain a file of all current contracts.

Oversee insurance gifts and cash value, ensure that insurance premiums are paid when due, and reconcile to the ledger.  Assist the Associate Vice President for Finance and Controller in creating the annual budget for insurance premiums paid from the College’s budget.

Procurement.  Act as the primary liaison between Purchasing and the purchasing departments.  Develop procurement, contract, and equipment policies, procedures, and forms.  Assist in the implementation of new computer systems and business processes.  Foster and cultivate relationships with vendors to develop long-term agreements and provide standardized purchasing opportunities for College constituents.

Complete other financial surveys, financial reports, and analysis, as required.  This includes, but is not restricted to the annual federal Capital Expenditures Survey, federal Information Technologies capital expense survey, EZ Audit for A133 reporting, PHEAA IAG survey, Charlotte Newcombe Foundation annual reports, etc.

Policies and procedures.  Develop and document Business Office procurement and grant policies and procedures.  Post policies and procedures for communication to College on the College website.

Assist in the Fiscal Year-End Closing and Audit.  Prepare workpapers, complete analysis and other schedules for annual financial and A133 audit.

Work with the Controller to maintain the chart of accounts.  Since many of the financial reports are produced directly from the system, this involves knowledge of how internal and external financial reports operate and how this flows from the system.  This includes coding each new ledger account with the proper value for both the traditional fund accounting model and the external reporting as required by FAS117.

Process Journal Entries on a regular basis, including benefits allocations, overhead for grants, development entries, miscellaneous reallocations, and interest. 

All other special projects as requested of the Controller of the College.


BS in Accounting and a minimum of 5 years of accounting work experience. Individuals with higher education accounting experience is preferred, but not required.

Knowledge of and experience with PC hardware and Microsoft Office spreadsheet and word-processing software; experience with and understanding of financial accounting and billing systems; experience in report writer software, such as Crystal Reports or similar software and in implementing such systems.

Personal attributes desired include: dedication, attention to detail, flexibility, ability to think creatively and solve problems, ability to prioritize work, good judgment, excellent organizational skills, ability to work independently, excellent written and oral communication skills, tact, consideration for others, punctuality, courtesy, service orientation, ability and desire to learn quickly, professional presentation and excellent work ethic.


Interested candidates should send cover letter, resume and a list of three references to:  Ursinus College Human Resources Office via email to  UrsinusCollege is an AA/EO Employer. In keeping with the College’s historic commitment to equality, men and women, and members of all racial and ethnic groups are encouraged to apply.

Research Compliance Manager – Stanford University


Reporting to the Director of the Property Management Office (PMO), the Research Compliance Manager (RCM) is a member of the PMO management team. This supervisory position is responsible for the review and oversight of property (e.g. equipment) management activities on sponsored projects at the University for both prime and sub-awards. Responsibilities include review of incoming and outgoing awards and associated documents for clarify of property compliance requirements. The RCM is also responsible for overseeing the equipment fabrication process and managing the self-assessment program. They serve a lead role in recommending policy and implementing procedures. This position oversees equipment compliance within service centers and is responsible for property-related content in Cardinal Curriculum courses. The RCM may be assigned to represent the Associate Director in their absence.

Key Responsibilities

1. Review and assess the terms and conditions in sponsored agreements (incoming and outgoing awards, loans, and donations) and associated documents to ensure property (e.g. equipment) requirements are addressed, acceptable, and understood. Ensure compliance with requirements.
2. Participate in pre-award reviews to facilitate property administration compliance. Provide guidance and proactively recommend solutions throughout the life of the award.
3. Provide guidance, coordinate key deliverable requirements, and manage closeout processes with Principle Investigators, OSR, Contract Officers, Program Managers/Personnel and subcontractor property personnel to mitigate compliance risk.
4. Serve as primary liaison on behalf of PMO with the key business partners including Office of Sponsored Projects (OSR), Office of Technology & Licensing (OTL), Research Management Group (RMG), Engineering Research Administration (ERA), the Export Control Office (ECO), and the Dean of Research Office (DoR).
5. Coordinate and perform property management self-assessment activities; maintain associated documentation. Assist with financial reconciliation activities and data quality control processes.
6. Approve or obtain approval for use of potentially restricted property for specific purposes (e.g. special research, service centers, research participation agreements, and collaborative projects).
7. Monitor adherence by subcontractors with property-related terms of sub-awards. Ensure timely notification of performance issues; recommend resolution.
8. Serve as audit coordinator for property audits on sponsored projects as well as periodic Property Control System Reviews conducted by the Office of Naval Research. Monitor corrective action plans and coordinate implementation of corrective actions or process improvements.
9. Contribute to the design and development of business process reports, workflow documentation and training materials; participate in outreach programs to increase property awareness within the Research community. Participate in business process review and change implementation with focus on efficiency and error mitigation.
10. Proactively work with service centers to facilitate and ensure compliance.
11. Oversee the administrative, accounting, and reporting processes for equipment fabrications.
12. Recommend property-related content for Cardinal Curriculum classes or training.
13. Work closely with the PMO Director to oversee team operations. Manage, lead, and inspire the PMO Research Compliance team. Responsibilities include but are not limited to: mentoring, goal setting and monitoring, honest and clear regular feedback (positive and corrective as needed), career development and coaching. Exemplify positive team attitude and leadership skills.

Knowledge and Skill Requirements

1. In depth knowledge, ability to interpret and apply government regulations and guidelines including FAR 52.245-1, OMB Circulars A-21, A-110, A-133, and supplementary agency regulations. Familiar with government forms and reports including DD1149, DD1662, NASA1018 and their use.
2. Knowledge of Sponsored Project (e.g. grant and contract) document structure and experience in reviewing and interpreting terms and conditions. Understanding of the sponsored project pre-and-post-award life cycle relative to property management involvement.
3. Broad knowledge of property management best practices, property standards, key controls, and metrics. Knowledge of University property management policy a plus.
4. Intermediate level of accounting skills.
5. Proficiency with Oracle Financial Suite and Sunflower Asset Management applications preferred. Proficient in the use of Microsoft Office, with particular emphasis on Excel.
6. Experience in preparing for and conducting audits or self-assessments.
7. Ability to work effectively in a frequently changing environment. Proven effective interpersonal and communication skills (both written and oral). Analytical, problem solving, organizational, and time management skills. Ability to address and resolve complex and sensitive situations with tact and diplomacy. Demonstrated self-initiative and ability to effectively follow up.
8. Bachelor’s degree Business, Accounting, or equivalent with 3-5 years of directly related experience.
9. Ability to effectively supervise and manage a team with a focus on efficiency, compliance, risk mitigation, and customer service.
10. NPMA Property Management Certification (CPPM) preferred.

We are not able to provide relocation or sponsorship for this position. StanfordUniversity is an affirmative action, equal opportunity employer. Thank you for your interest!

Assistant Director of Sponsored Projects and Research – University of the Sciences (Philadelphia)

Position Summary:
The Assistant Director of the Office of Sponsored Projects and Research (OSPR) serves as a member of the University’s Office of Research Administration (ORA). This is a full-time position that reports to the Director of OSPR. OSPR provides grants, contracts, and pre and post award services to faculty, staff and students. The OSPR also develops University policies and procedures as they relate to grant/contract acquisition and management.

Essential Duties and Responsibilities:

  • Deliver services to USciences faculty, students, and staff.
  • Develop and enhance Research Accounting’s fiscal reporting and analysis tools, and frequent ad hoc analyses of sponsored projects activity.
  • Serve as liaison with University general accounting, faculty and information systems units to support and improve systems, streamline processes, implement internal controls, policies and procedures, and create efficiencies.

Education and Experience

  • Bachelor’s degree in accounting, business, or related field; Master’s degree preferred.
  • Four or more years of progressively responsible experience in financial administration and/or higher education accounting preferably experience with sponsored projects. Minimum of two years supervisory experience.
  • Knowledge of accounting processes, procedures and internal controls for a not-for-profit organization; understanding of the expectations and requirements of external & internal auditing.
  • Working knowledge of federal compliance standards associated with receipt of federal funds and OMB A-133; Working knowledge of cost accounting principles, and internal control principles.
  • Knowledge of financial analysis techniques; Understanding of automated ledger systems including the interfaces between general ledger and subsidiary ledgers; Advanced skills in spreadsheets, databases and flexible report writing software; ability to manage & understand data.
  • Experience interpreting and applying contract terms and conditions.

Knowledge, Skills, and Abilities

  • Excellent verbal and written communication skills. Ability to communicate ideas, thoughts, and meaning to clearly articulate positions and communicate clearly and diplomatically with all levels of the University, sponsors and audit agencies.
  • Ability to organize workload priorities, manage multiple projects simultaneously, be flexible in responding to stressful situations, cope with unexpected job demands, and deal with frequent interruptions.
  • Demonstrated ability to work effectively with various levels of personnel in a large organization.

Proven ability with independent judgment, proactive problem-solving, implementing viable solutions and make sound decisions.

Application Instructions

To apply for this position, email a cover letter/letter of interest and resume (in word or PDF format) along with salary range/expectations

Grants & Contracts Asst – University of Louisville

Minimum Qualifications

Bachelor’s degree in Business, Accounting or a related field and two years of related experience.  Additional experience may be used on a one-to-one basis to offset the educational requirement.  The university offers market competitive salary and benefits.

Position Description

This position will provide assistance to Contract Specialists, Director and Assistant Directors in the Office of Industry Contracts as well as investigators and department representatives in the processing of federal, state, local and nonprofit grants, sponsored research, cooperative/inter-institutional, clinical trials and other sponsored program agreements. Responsibilities include but are not limited to budget preparation, proposal tracking, data entry, reviewing PCFs, TRIAs and MIRAs, Peoplesoft account set up and modifications, other sponsored program forms, reporting and related clerical support associated with the processing of grants and contracts.

How to Apply

To apply for this position, follow the “Online App. Form” link below and then click on the “Apply Now”. You must answer all required fields and submit your application by clicking the “Submit” button.  Detailed instructions are available at in the “My Career Tools” section.  Vacancies are routinely removed from the jobs portal around 7:00PM each Monday.

Computers are available for application submission at the Human Resources Department located at 1980 Arthur Street – Louisville, Kentucky 40208. For more information, please contact us by email at or by phone 502-852-6542.

If you require assistance or accommodation with our online application process, you may schedule an appointment at (502) 852-6542 with Employment Services at the Human Resources office located at 1980 Arthur Street, Louisville, KY40208.


Online App.:


Position Title

Associate Director Research & Grants

Job Type

Regular Full-Time (With Benefits; 40 hrs per week)

Position Number


Campus Location




Standard Hiring Range


Estimated Benefits


General Summary

This position is responsible for supporting activities of the University of North Georgia, the Department of Grants and Contracts, and other assigned entities, such as grant writing, research, data analysis, and information dissemination related to higher education policy, practice and student success, particularly college completion and degree attainment. This position reports to the Director of Grants and Contracts at UNG.

Education Requirement

Master’s degree in related field. Doctorate preferred.

Experience Requirement

Five years of related experience, or a combination of education and experience in higher education; experience in statistical analysis, experimental design, and computerized data gathering; experience in software and database design and systems management; experience in program evaluation and grant writing.


Certified Grants Professional preferred.

Knowledge, Skills & Abilities

Knowledge of grant-writing, budget development, prospecting availability of funds, state and federal regulations, and college completion literature; quantitative and qualitative research computer software packages and Microsoft PC-based computer software packages including Microsoft Offices; significant knowledge of higher education transfer student research, policy, and practice. Strong oral and written communication skills; confidence presenting in public forums; excellent interpersonal and teamwork skills. Ability to analyze and interpret data for a wide range of constituents, write research reports and grants, multi-task, organize workload, and meet deadlines.

Special Instructions to Applicants

Please submit names and contact information for at least three references.


To Apply:




Assistant Director of Sponsored Program Funding – SUNY Maritime College

Job Description:

As part of the College Business Office team, and working closely with the College and the Research Foundation of SUNY, the Assistant Director is responsible for providing professional guidance and administrative support for all research grant activity including:

• Act as “how to” expert – lead College applicants through sponsored funding submission process.
• Manage College’s calendar of proposals submissions to ensure timely and accurate preparation of budgets and other supporting documents.
• Manage all web-based grant submission processes (coordinate program launch, process grant applications, ensure they meet application standards, and ensure all data has been entered appropriately.)
• Review agency guidelines for proposal submission, ensuring that Investigators and the College meet eligibility requirements. Ensure Investigators are aware of any limitations associated with proposal guidelines (budget limitations, cost sharing requirements, etc.).
• Contact is made with agency officials if any questions arise regarding submission guidelines.
• Coordinates with Investigator in creating budgets, ensuring that the budget meets sponsor funding requirements, Maritime and RF policies.
• Ensures College receives RF endorsement for submission of finalized budget.
• Ensures partnering institutions provide all necessary information for subcontracts and collaborative proposals.
• Creates all administrative forms required for proposal submission according to sponsor and RF guidelines.
• Coordinate subcontractor budgets and Letter of Commitments.
• Ensure sponsored programs proposal guidelines and compliance procedures have been satisfied and proposals are submitted complete, accurately and on time.
• Monitor various government and philanthropy web sites for potential research funding opportunities in line with the College’s research mission

• Daily manage and administer sponsored grants and contracts, comprising of all aspects from inception through termination including budget development and management, policy compliance, procurement, personnel appointments, vendor and contractual payments, deposits, and financial and periodic reporting.
• Prepare revised budget submissions for sponsor approvals.

• Initiate, prepare and review vendor payments, travel reimbursements, purchase requisitions, journal transfer requests, accounts receivable and other documents or forms as needed.
• Draft sponsored contractual agreements in accordance with Research Foundation and SUNY Maritime College policies.
• Draft consultant and sub-contract agreements in accordance with Research Foundation and SUNY Maritime College policies.
• Define scope for services and procurements, guide project staff with respect to financial and accounting policies and procedures.
• Develop and maintain a tracking system whereby assistant director inputs daily financial data to track and reconcile Research Foundation of SUNY financial transactions.
• Complete timely and accurate monthly reconciliation of expenditures and revenue for all campus grants and contract Project Task Awards (PTAs).
• Assure grants, contracts, and payments are executed in a timely manner.
• Oversee and review of all Research Foundation travel vouchers.
• Monitor and conduct financial sponsor reporting requirements.
• Monitor and ensure campus compliance with sponsor narrative and periodic reporting requirements.
• Oversee and maintain shared electronic filing structure for sponsored program activity including: proposals, budgets, PTAs, consulting, sponsor and vendor agreements, financial and narrative reporting requirements, vendor payments, receivables, etc.
• Work closely with federal, state and/or city governmental agencies in the development of memoranda of understanding/agreement for funded research projects.
• Develop and expand manuals for campus grant proposal and administrative procedures, and RF Search Processes.
• Initiate and staff RF searches.
• Design campus policies with respect to campus sponsored program administration.
• Implement, design, maintain, and progressively update College’s sponsored program website page and associated documents.
• Maintain database of College research projects identifying sponsors, contract amounts and project dates.
• Other duties as assigned.

Position involves use of and access to confidential information. Incumbent is required to maintain and process confidential information appropriately.


Required Qualifications

• Bachelor’s Degree in a related disciple.
• Two years’ relevant work experience in related fields (SUNY, RF sponsored program administration) with strong knowledge of the field of sponsored programs and research administration.
• Working knowledge of various government agency (Federal, NY State and NYC) and corporate sponsored program requirements and practices.
• Strong computer skills and excellent proficiency with Excel and MS Word.
• Excellent work ethic, initiative, attention to detail, and organizational skills.
• Excellent oral and written communication skills.
• Flexibility in approach and willingness to adapt when necessary.
• Proactive and action-oriented personality; strong sense of pace and urgency.
• Ability to establish and maintain cooperative working relationships.
• Demonstrated ability to handle multiple projects simultaneously and efficiently.

Preferred Qualifications

• Four years’ relevant work experience in related fields (SUNY, RF sponsored program administration).

Additional Information:

POSITION SUMMARY: The SUNY Maritime College Assistant Director of Sponsored Program Funding provides financial management and administrative support to the Director of Business Affairs (Operations Manager of the Research Foundation of SUNY) and to all SUNYMaritimeCollege research projects. With a dedicated focus on customer service, Assistant Director conducts the daily management and administration of MaritimeCollege’s sponsored grants and contracts as well as serving as the primary contact for all research and grant proposals for the College. Assistant Director is the primary conduit for procurement for all sponsor-funded grant and research projects. Assistant Director also assists the director, researchers, and other personnel in identifying potential funders for College research, educational, and contractual activities.

Classification/Salary Range:
The Assistant Director of Sponsored Programs Funding is a United University Professions position. The anticipated salary range for the position is $55,000 – $65,000 annually, with an outstanding benefits package.

Special Notes: This is a full time calendar year appointment UUP position. Fair Labor Standards Act (FLSA) Exempt position, not eligible for the overtime provisions of the FLSA. Internal and external search to occur simultaneously.
Internal Posting Period: Until filled
External posting: Until filled

Application Instructions:

Persons interested in the above position should apply online. Please submit:

- Resume
- Cover letter including salary requirements
- Contact information for three professional references

Online App.:;jsessionid=CDC43695A57359792BE1BA80EFD52D6F?JOBID=38908



Job Title: Director of Grants and Sponsored Research – WalshUniversity
Department: Academic Affairs Support
Description: WalshUniversity is seeking applicants with appropriate vision, leadership skills, and job experience needed to serve the WalshUniversity’s Office of Academic Affairs in the position of Director of Academic Grants and Sponsored Research.

WalshUniversity believes in the desirability of a small university that promotes academic excellence, a diverse community, and close student-teacher interactions. A commitment to the Judeo Christian tradition, diversity and service learning are critical to the mission of WalshUniversity.

Responsibilities: The chosen candidate will be responsible to guide faculty members through federal and state grant processes, conduct training programs, and create ongoing, meaningful development activities for faculty. He / she will identify grant opportunities, prepare and submit grant proposals, facilitate research partnerships, manage grant awards and compliance reporting, conduct regular audits and risk analysis. This person will function as a dynamic leader for research and academic grants by providing support for funding initiatives at the University.
Requirements: Our ideal candidate will possess outstanding interpersonal skills in order to represent WalshUniversity for grant funding to internal and external stakeholders.

This person will have the ability to work collaboratively with undergraduate faculty, graduate faculty, staff, and students, as well as funding agencies.

We are seeking a minimum of three years experience in successful management of federal and state research grants.
Bachelors degree required, Masters preferred.

Special Instructions to Applicants: Review of applications for the Director of Grants and Sponsored Research position will begin immediately, and will continue until the position is filled. Finalists for the position will be invited to the campus for interviews. Submission of letter of application, curriculum vitae, and list of references should be done through the listing of this position at Supplemental material such as official academic transcripts of graduate level work, evidence of relevant administrative experience, and three letters of recommendation can either be uploaded into the University’s online job site, or sent in hard copy to:

Christopher Petrosino, PhD.
Chair of the Director of Grants and Sponsored Research Search Committee
Walsh University
2020 East Maple Street
North Canton, Ohio 44720

Starting Date: 07-01-2013




Advertised Title

Sponsored Programs Administrator – eRA – Univ of Memphis

Campus Location

Main Campus (Memphis, TN)

Position Number



Staff (Hourly/Monthly)


Vice Provost Research

Minimum Position Qualifications

Bachelor’s degree in a relevant area and one year of research administration experience. Relevant experience may substitute for required education.

Special Conditions

This is a readvertisement.

The department is especially interested in candidates with technical support experience in electronic submission to federal agencies, especially the knowledge of system to system (S2S) and and knowledge of current electronic research administration concepts and practices are desired.

Work Schedule


Posting Date


Closing Date


Open Until Filled


Hiring Range

up to $51,309 per year


Full-Time: Benefits Eligible

Working Conditions

While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

Special Instructions to Applicants

This is a readvertisement.

All applications must be submitted online at
Applicants must complete all applicable sections of the online application in order to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system.

Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.

Is this posting for UofM employees only?


Job Duties

Duties & Responsibilities

Researches and implements grant proposals, observes program operations, diagnoses problems, and recommends solutions to ensure future problems are resolved effectively.


Duties & Responsibilities

Updates and maintains websites regularly by editing, posting, and removing content.


Duties & Responsibilities

Conducts training needs assessments and delivers training on a specialized basis.


Duties & Responsibilities

Maintains electronic submission to federal agencies, knowledgeable of system to system (S2S).


Duties & Responsibilities

Performs related duties as required or directed.


Online App.: